Microsoft Publisher - E-mail newsletter

Author

E-mail newsletter

Toni Nee

2004-06-16, 7:17 pm

Hi All:

I'm creating a fairly simple e-mail newsletter for dissemination to about 800 of our field reps (not spam! these are all our company employees). Some have laptops, some desktops, there are all versions of Outlook ranging from 97-2003.

If I create a Publisher document and File, Send To, Mail Recipient the document looks great for 99% of the people I've tested it with. For a few recipients the text doesn't wrap in the right places and the e-mail looks awful.

Can anyone tell me what settings might affect how the newsletter is received? Does the recipient have to have Publisher if I send the page (vs. an attachment)?
Does monitor resolution or size have any affect?
Is there a better, but still simple, tool for what I'm trying to do? I want to send an e-mail, not direct users to a website.
I'm using Office 2002, but the recipients may have a range of versions.

Thanks,

Toni

Sue Mosher [MVP-Outlook]

2004-06-16, 7:17 pm

Do you have Acrobat or any other tool for creating PDF files? That would be the best solution for all those versions of Outlook -- sending as a PDF attachment.

Remember that Outlook 97 does not support HTML (which is what File | Send To | Mail Recipient creates), only plain text and RTF.

I prefer plain text newsletters myself. It makes the content much easier to forward to others who might be interested in it.

--
Sue Mosher, Outlook MVP
Author of Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx

"Toni Nee" wrote:

> Hi All:
>
> I'm creating a fairly simple e-mail newsletter for dissemination to about 800 of our field reps (not spam! these are all our company employees). Some have laptops, some desktops, there are all versions of Outlook ranging from 97-2003.
>
> If I create a Publisher document and File, Send To, Mail Recipient the document looks great for 99% of the people I've tested it with. For a few recipients the text doesn't wrap in the right places and the e-mail looks awful.
>
> Can anyone tell me what settings might affect how the newsletter is received? Does the recipient have to have Publisher if I send the page (vs. an attachment)?
> Does monitor resolution or size have any affect?
> Is there a better, but still simple, tool for what I'm trying to do? I want to send an e-mail, not direct users to a website.
> I'm using Office 2002, but the recipients may have a range of versions.
>
> Thanks,
>
> Toni

Toni Nee

2004-06-16, 7:17 pm

I do have Acrobat, but haven't used it...will that allow me to include color? All of the .pdf files I've ever seen are only black and white. Plain text is not an option because the content requires some explanatory graphics & diagrams.

The one test recipient whose e-mail looked so awful is also running 2002... any ideas why the page looked so out of whack?

Toni

"Sue Mosher [MVP-Outlook]" wrote:
[color=darkred]
> Do you have Acrobat or any other tool for creating PDF files? That would be the best solution for all those versions of Outlook -- sending as a PDF attachment.
>
> Remember that Outlook 97 does not support HTML (which is what File | Send To | Mail Recipient creates), only plain text and RTF.
>
> I prefer plain text newsletters myself. It makes the content much easier to forward to others who might be interested in it.
>
> --
> Sue Mosher, Outlook MVP
> Author of Microsoft Outlook Programming: Jumpstart
> for Administrators, Power Users, and Developers
> http://www.outlookcode.com/jumpstart.aspx
>
>
>
> "Toni Nee" wrote:
>

analog@logwell.com

2004-06-16, 7:17 pm

In this case, a .pdf file might be your best bet. If all have Word, you could
try a Word doc, but with all the different versions, it could still be
problematic. There are many different reasons the document you have created
does not look right on all recipient computers. Something as simple as how the
screen resolution is set can screw things up mightily.

On Wed, 16 Jun 2004 11:37:40 -0700, "Toni Nee" <Toni
Nee@discussions.microsoft.com> wrote:
[color=darkred]
>I do have Acrobat, but haven't used it...will that allow me to include color? All of the .pdf files I've ever seen are only black and white. Plain text is not an option because the content requires some explanatory graphics & diagrams.
>
>The one test recipient whose e-mail looked so awful is also running 2002... any ideas why the page looked so out of whack?
>
>Toni
>
>"Sue Mosher [MVP-Outlook]" wrote:
>

JoAnn Paules

2004-06-16, 7:17 pm

I can send you some very pretty, colorful .pdf files created from Publisher
newsletters. :-)

--
JoAnn Paules
MVP Microsoft [Publisher]

"Toni Nee" <Toni Nee@discussions.microsoft.com> wrote in message
news:133E3111-9C97-4C75-9DDD-10395D5E9E20@microsoft.com...
> I do have Acrobat, but haven't used it...will that allow me to include
color? All of the .pdf files I've ever seen are only black and white. Plain
text is not an option because the content requires some explanatory graphics
& diagrams.
>
> The one test recipient whose e-mail looked so awful is also running
2002... any ideas why the page looked so out of whack?[color=darkred]
>
> Toni
>
> "Sue Mosher [MVP-Outlook]" wrote:
>
be the best solution for all those versions of Outlook -- sending as a PDF
attachment.[color=darkred]
Send To | Mail Recipient creates), only plain text and RTF.[color=darkred]
to forward to others who might be interested in it.[color=darkred]
about 800 of our field reps (not spam! these are all our company employees).
Some have laptops, some desktops, there are all versions of Outlook ranging
from 97-2003.[color=darkred]
document looks great for 99% of the people I've tested it with. For a few
recipients the text doesn't wrap in the right places and the e-mail looks
awful.[color=darkred]
received? Does the recipient have to have Publisher if I send the page (vs.
an attachment)?[color=darkred]
want to send an e-mail, not direct users to a website.[color=darkred]
versions.[color=darkred]

---
Outgoing mail is certified Virus Free.
Checked by AVG anti-virus system (http://www.grisoft.com).
Version: 6.0.706 / Virus Database: 462 - Release Date: 6/14/2004

tech27

2004-06-16, 11:15 pm

For a company your size I would spring for Adobe Acrobat. Create your
newsletter in Publisher (or any other program you like), then send them all
the pdf file as an attachment.The employees are free, and the whole reason
for PDF is that everyone sees the document EXACTLY as you created it.

"Toni Nee" <Toni Nee@discussions.microsoft.com> wrote in message
news:AE8117A8-B775-4498-A5ED-E86DD73D44AE@microsoft.com...
> Hi All:
>
> I'm creating a fairly simple e-mail newsletter for dissemination to about
800 of our field reps (not spam! these are all our company employees). Some
have laptops, some desktops, there are all versions of Outlook ranging from
97-2003.
>
> If I create a Publisher document and File, Send To, Mail Recipient the
document looks great for 99% of the people I've tested it with. For a few
recipients the text doesn't wrap in the right places and the e-mail looks
awful.
>
> Can anyone tell me what settings might affect how the newsletter is
received? Does the recipient have to have Publisher if I send the page (vs.
an attachment)?
> Does monitor resolution or size have any affect?
> Is there a better, but still simple, tool for what I'm trying to do? I
want to send an e-mail, not direct users to a website.
> I'm using Office 2002, but the recipients may have a range of versions.
>
> Thanks,
>
> Toni

JoAnn Paules

2004-06-16, 11:15 pm

Even tho I'm fortunate enought to have Acrobat, I just downloaded PrimoPDF
and find it quite nice - especially for the price - $0.

--
JoAnn Paules
MVP Microsoft [Publisher]

"tech27" <tech27@mail.anonymizer.com> wrote in message
news:WO4Ac.113714$vn.279520@sea-read.news.verio.net...
> For a company your size I would spring for Adobe Acrobat. Create your
> newsletter in Publisher (or any other program you like), then send them
all
> the pdf file as an attachment.The employees are free, and the whole reason
> for PDF is that everyone sees the document EXACTLY as you created it.
>
>
> "Toni Nee" <Toni Nee@discussions.microsoft.com> wrote in message
> news:AE8117A8-B775-4498-A5ED-E86DD73D44AE@microsoft.com...
about[color=darkred]
> 800 of our field reps (not spam! these are all our company employees).
Some
> have laptops, some desktops, there are all versions of Outlook ranging
from
> 97-2003.
> document looks great for 99% of the people I've tested it with. For a few
> recipients the text doesn't wrap in the right places and the e-mail looks
> awful.
> received? Does the recipient have to have Publisher if I send the page
(vs.
> an attachment)?
> want to send an e-mail, not direct users to a website.
>
>

---
Outgoing mail is certified Virus Free.
Checked by AVG anti-virus system (http://www.grisoft.com).
Version: 6.0.706 / Virus Database: 462 - Release Date: 6/14/2004

Don Schmidt

2004-06-17, 4:18 am

A FYI for you;

Acrobat Reader ver 602 is now available. When in the Reader, select Help,
Updates and you are on the way.

--
Don
-------
We use PDF-XChange for our pdf needs. It's available at:
http://www.docu-track.com

"JoAnn Paules" <jpaules@publishermvps.com> wrote in message
news:10d1medh1fker69@corp.supernews.com...
> Even tho I'm fortunate enought to have Acrobat, I just downloaded PrimoPDF
> and find it quite nice - especially for the price - $0.
>
>
>
> --
> JoAnn Paules
> MVP Microsoft [Publisher]
>
>
>
> "tech27" <tech27@mail.anonymizer.com> wrote in message
> news:WO4Ac.113714$vn.279520@sea-read.news.verio.net...
> all
reason[color=darkred]
> about
> Some
> from
few[color=darkred]
looks[color=darkred]
> (vs.
versions.[color=darkred]
>
>
> ---
> Outgoing mail is certified Virus Free.
> Checked by AVG anti-virus system (http://www.grisoft.com).
> Version: 6.0.706 / Virus Database: 462 - Release Date: 6/14/2004
>
>

JoAnn Paules

2004-06-17, 4:18 am

Cool - will have to go snag that. Thanks Don!

--
JoAnn Paules
MVP Microsoft [Publisher]

"Don Schmidt" <Retired Engineer@PNB.usa> wrote in message
news:10d258in1q2gr71@corp.supernews.com...
> A FYI for you;
>
> Acrobat Reader ver 602 is now available. When in the Reader, select Help,
> Updates and you are on the way.
>
>
> --
> Don
> -------
> We use PDF-XChange for our pdf needs. It's available at:
> http://www.docu-track.com
>
>
> "JoAnn Paules" <jpaules@publishermvps.com> wrote in message
> news:10d1medh1fker69@corp.supernews.com...
PrimoPDF[color=darkred]
them[color=darkred]
> reason
the[color=darkred]
> few
> looks
I[color=darkred]
> versions.
>
>

---
Outgoing mail is certified Virus Free.
Checked by AVG anti-virus system (http://www.grisoft.com).
Version: 6.0.706 / Virus Database: 462 - Release Date: 6/14/2004